This guide explains how to apply for grants to fund your club’s activities, events, and initiatives.
What Grants Are Available?
TUSA offers several grant programs throughout the year to support club activities:
| Grant Type | Purpose | Typical Amount |
|---|---|---|
| Event Grants | Funding for club events and activities | Varies by event |
| Equipment Grants | Purchase equipment for your club | Up to approved limits |
| Development Grants | Training, workshops, competitions | Varies |
| Special Purpose Grants | Specific initiatives announced periodically | As advertised |
Note: Available grants change throughout the year. Check the grants page to see what’s currently open.
Before You Apply
Bank Account Requirement – IMPORTANT
Grants cannot be paid out until your club has:
This applies to ALL grants, including the startup grant that comes with initial club affiliation.
If you don’t have approved bank details:
If your bank details have changed:
Check Eligibility
To apply for grants, your club must:
Gather Required Information
Before starting your application, have these ready:
Club Details:
Project/Event Details:
Supporting Documents:
How to Apply
Important: Grant applications can only be made by affiliated clubs and must be submitted through the Club Dashboard.
Accessing the Grants Section
URL: https://tusa-dev.its.utas.edu.au/club/{your-club}/resources/grants/
Or navigate: Club Group → Resources + Forms tab → Grants
| Tab | What’s Here |
|---|---|
| How Grants Work | Information about the grant system |
| Grants Applied For | Your applications and their status |
| Grant Application Form | Apply for a new grant |
| Grant Claims | Claim funds for approved grants |
Step 1: Access the Grant Application
Step 2: Select Your Grant
Step 3: Complete the Application Form
The form automatically prefills with your club details, so you can focus on the specifics of what you’re applying for.
Basic Information (prefilled):
Project Description:
Budget:
Supporting Documents:
You have two ways to attach documents:
Option A: Use your Club Document Library
Option B: Upload New Documents
Step 4: Review and Submit
What Happens Next?
Application Review
Possible Outcomes
| Status | What It Means |
|---|---|
| Approved | Full amount granted – funds will be processed |
| Partially Approved | Some items/amounts approved – see notes |
| Request for Info | We need more information – respond promptly |
| Declined | Application not successful – feedback provided |
Timeline
Tracking Your Application
Check Status
Responding to Requests
If we need more information:
After Approval
Understanding Approval vs Claim
Grant approval and receiving funds are two separate steps:
| Step | What It Is |
|---|---|
| Grant Approval | Your application is approved – you have a grant allocation |
| Grant Claim | You submit a claim form to actually receive the money |
Approval does NOT automatically send you money. You need to submit a Grant Claim Form to receive your funds.
Exception: The startup grant for new clubs does NOT require a separate claim form.
Making a Grant Claim
To receive your approved grant funds (except startup grants):
What you’ll need:
Claiming in Stages
You don’t have to claim the full approved amount at once. If your grant was approved for $500, you can submit a claim for $200 now and another for $300 later. The system keeps track of how much you’ve already claimed and how much is still available.
You won’t be able to submit a claim that exceeds your remaining balance.
What Happens After You Submit a Claim
Important: When a staff member approves or rejects your claim, any notes they write are included in the email you receive. Read these carefully — they may contain conditions, feedback, or instructions for next steps.
Requirements for Payout
Before funds can be released, you must have:
If any of these are missing, your funds will be held.
Once everything is in place:
Acquittal Requirements
After your event or purchase:
Important: Failure to acquit grants may affect future applications.
Tips for Successful Applications
Do:
Don’t:
Frequently Asked Questions
Can we apply for multiple grants?
Yes, you can have multiple grant applications, but not for the same items/expenses. Each grant application should be for distinct funding needs.
What if our event is cancelled?
Contact TUSA immediately. Depending on circumstances, you may need to return funds or reallocate them with approval.
Can we change what we spend the grant on?
Minor variations may be okay, but significant changes need prior approval. Contact TUSA before making changes to your funded activities.
How long do we have to use the funds?
Grants typically need to be used within the semester/period specified. Check your approval letter for specific requirements.
What if we spend less than approved?
Return any unused funds or seek approval to reallocate to related expenses.
Why haven’t we received our grant funds?
Check these common issues:
All three must be in place before funds are released.
For startup grants: You don’t need a claim form, but you still need approved bank details.
Our bank details have changed – what do we do?
Submit a new Change to Bank Signatories form via your Club Dashboard. Wait for TUSA Clubs Admin approval before expecting any grant payments to the new account.
We’re a new club – when do we get our startup grant?
New clubs receive a startup grant as part of affiliation, but it can only be paid out once you have:
Submit your bank details as soon as your account is open to avoid delays.
Need Help?
Last updated: March 2026